In the current economic environment, many corporations and associations have been forced to downsize their staff. In most cases the workload has remained the same and many companies report they have to do more with less people. VIP Meetings & Conventions provides the perfect solution for those organizations that currently perform site selection and contract negotiation in house. The odds are that this person wears many hats, and that these functions are just a portion of their total responsibilities. What if you could delegate this to an expert who does all of the legwork, based on your specific requirements (RFP), then delivers multiple options for your consideration? These options will be neatly presented with a summary of the pertinent details including availability, rates, and concessions. All you need to do is decide which property you prefer. We will facilitate a site inspection if desired and then move on to the contracting phase. You have the option to utilize our proprietary contract template to obtain the most favorable terms possible.
You will have the support of a company with three decades of experience that has negotiated thousands of hotel contracts. The other good news is that these services are completely free to you. “Will my rates be higher”, you ask? No, in fact in our experience, we have negotiated rates lower than our clients had done on their own. “I do not want to lose control”, is a common objection. You actually have more time to be in control because you are delegating the ‘hunting and gathering’. You are still in complete control of the final decision.
For meetings that utilize more than 1500 room nights, we will also perform the housing at no charge. No other site selection company offers this service for small meetings. This service will ensure that you pick-up your block and reduce or completely eliminate attrition exposure.
So, if you need assistance, contact us today.